Finance and Billing
Med+DBase is a feature rich and flexible automated medical billing software system to suit all organisations. It can be used for creating single invoices, group invoices and receipts to private patient or 3rd party payers.
Invoices can be created automatically based on the appointment and additional services provided as part of that appointment, and well as this, patient eligibility rules can also be setup.
Each service offered by the clinic is associated with a cost and a code within Med+DBase. The cost and code type are specified during the initial setup stages. Changes and additional items can be made or added at any time by authorised users. Services can also be assigned a nominal code and department code.
Once a basic list of services has been established, you are able to create a price list. The price is then assigned to the service each time it is provided. This can either be during the booking process, during the appointment or at reception.
Med+DBase also allows you to create multiple prices list depending on the patient. This is especially useful to organisations offering membership schemes, or those which want to apply special prices to groups of patients.
If your organisation is planning to invoice 3rd parties, Med+DBase also has a sophisticated company section that allows you to process invoices on behalf of patients to the following 3rd parties:
- Insurance companies
- Employment companies
- Legal Firms
- Schools
When registering a company within Med+DBase, you have the option to setup a policy and a patient eligibility list. By registering the patient with the system and assigning them to a company, the system knows what the patient is eligible for, and how much the 3rd party payer will pay for the service. This provides a fully automated process from booking right the way through to billing, insuring that the correct payer is invoiced the correct fees at all times.
All medical billing will be generated automatically by Med+DBase and attached to the patient or company file. The bill is generated at the point the patient arrives for the appointment, or does not arrive. If the patient does not arrive a DNA bill can be created automatically for a specific amount or a percentage of the appointment. If a patient cancels within a specific time period, a bill can be generated for a specific amount or a percentage of the appointment.
An overview of all medical billing items and invoices is accessible via Med+DBase. Med+DBase will produce customisable summaries and reports for invoices due, overdue and paid, and display information relating to the accounts ledger.
Detailed customised reports can be run across all billing items and invoices and statements can be setup as part of the reporting service.
The format of the bill can be completely customised displaying logos, specific billing items and a breakdown of cost if required. Authorised users are able to amend bills after they are created. Med+DBase can also create walkout statements or receipts for patients on an individual basis.
Payments
Med+DBase manages all incoming payments and allocates these to the invoices. Payments can be directly matched against an invoice, or alternatively a payment can be made to account and matched off against multiple invoices in one go. This is especially useful if several invoices are being paid off with one payment.
Med+DBase also allows you to track the location of each payment, meaning if you have more than one location taking payment, or PDQ machine, reconciling can be quick and easy.
Automatic Fee Splits
As well as standard price lists, you can setup advanced price lists within Med+DBase to offer fee splits relating to the individual billing item and attending doctor.
For example, you may want to provide the doctor with £30 each time a consultation is carried out, or 30% or the consultation. Each pricing structure within Med+DBase allows you specify the fee split value. And this can also be setup three ways.
First Med+DBase sets up an initial invoice which will be paid for by the patient, 3rd party payer or even split between both. When the patient arrives, the invoice is allocated to the debtor and at the same time an invoice is raised from the attending doctor(s) to the organisation. This ensures the patient is only paying one bill, but that the fee split invoice amount is correct every time and automated.