All data stored on the Meddbase servers is encrypted using high levels of security and protected by state of the art security devices. Copies of the data are kept in multiple separate data centre locations ensuring quick fail-over should an issue occur.
Medical Management Systems is accredited to ISO 27001:2013, NHS Data Security and Protection Toolkit (DSP Toolkit) and is HIPAA compliant. A copy of our ISO certificate can be found here.
Meddase offers your practice a reliable disaster recovery plan should the worst happen. In the event of a disaster at the practice such as a fire, flood or break-in, Meddbase customers are able to relocate to any location with an Internet connection and PC, and be up and running with full access to patients files and information in minutes, without any worries about data loss at their primary location.
The Meddbase practice management system has inbuilt security allowing you to setup specific rules around who can access your data, and from which locations. The system administrator can create high level groups such as “Doctors” or “Accountants” and setup basic security, or choose to setup a more granular security policy.
Security policies can be setup to restrict access to specific patient records, areas of the medical record such as the patient documentation, or restrict access to financial data and confidential company contracts.If a user finds that they require access to a specific part of the application, or even a restricted patient record, the user is prompted with a security alert box which in turn gives them the option to request access from the Administrator or Administrator group. (This can depend on your setup). The system will prompt the logged in administrator(s) to grant access in real time, or if the administrator(s) is not logged in, an email can be sent requesting access. If an administrator has not been assigned, any pending requests are altered once a new administrator is assigned.Meddbase is a multi-location friendly application and the security policy management reflects this, allowing organisations to setup security around patients within specific locations and restricting users to access data only relevant within their location.
The Meddbase security system allows the setup of a chamber-style hierarchical company structure, offering organisations the option to setup and create sub-organisational structures. The system administrator can setup users and roles under each sub-organisation and furthermore setup granular security rights within the sub-organisation.
Each sub-organisation contains its own setup of patients, scheduling information and financial data. Users from the main organisation can be granted access rights to specific areas of the sub-organisation, such as scheduling information, or access can be completely restricted.
Your data is physically stored in high security data centres, as used by banks and government services. Only very limited numbers of authorised staff from Medical Management Systems Ltd can access these servers and each visit is logged ensuring complete audit trails. Data is replicated continuously between security centres to ensure immediate fail-over. You can access your data over the Internet at any time. As long as your office, home or even hotel has access to the Internet, you will have access to your data. The Meddbase practice management system will even work over a 3G card. When your data is accessed via the Internet the Meddbase server will negotiate a secure link with the end user. This is called SSL. Many common web-based applications use this technology to secure their data. Organisations such as banks use SSL for on-line banking; on-line shops use it for credit card purchases. SSL is a proven method of Internet security and one which is recognised as the best.